Last Updated: under construction
During my years of advising, I have had to cancel or miss a handful of appointments at the last minute. If I miss or have to cancel an appointment, you will have priority in rescheduling and I will try to see you within 24 hours.
Availability for Advising Sessions during Fall 2021 (for Spring 2022 registration):
- Due to the pandemic conditions, I will do all advising through Zoom. I will not meet face-to-face with students.
- I provide Zoom advising on an appointment basis. Students should email me at firstname.lastname@example.org with dates/times for at least two, and preferably three, appointments based on my availability (see below). Desirably, you should contact me at least a couple of days before your desired appointment time.
- Once I indicate which of your proposed times will work for me, you will need to set up a 30-minute Zoom meeting and send me a calendar invite. I will accept the invite and that will be your confirmation of the scheduled session.
- At least 24 hours prior to your scheduled Zoom advising appointment, you need to email me the information identified below (What to Bring to Your Advising Appointment). You should have this information available during the Zoom meeting so that you can share it on your screen if needed.
- Although I may be your assigned advisor, that does not mean that I sit around waiting for you to come see me. It is your responsibility to schedule an appointment in a timely manner.
- Once our advising session is completed, I will send an email to the CVEN advising office indicating that you have been advised and they can remove your registration block.
What to Bring to Your Advising Session:You should send me the following items at least 24 hours prior to our advising meeting:
- A PDF version of your degree audit (aka record check). This is recommended for students with less than 60 hours and required for students with 60 hours or more. You can do a degree audit in My Records in Howdy. It will result in a list of required courses for your major and specialty and indicate the courses that apply or still need to be taken to meet each of the requirements for graduation. The degree audit is especially critical for students that are within 3 or 4 semesters of graduating. Select the detailed analysis. After you do the degree audit, be sure to read it. It is for your benefit, not mine.
- A PDF of your unofficial transcript for students that are seeing me for the first or second time (sophomores and some juniors). This will help me to make sure that the courses you have taken (or not taken) are considered in selecting future courses.
- A list of courses that you want to register for. Don’t come to the advising session expecting me to tell you want to take.
Gene Hawkins Availability for Advising Meetings During the Current Semester:The times listed in the table below are the time frames during which I am available for advising appointments. The times shown are availability, not the start of appointments (i.e., if it says 1:00-4:00, don’t ask for a 4:00 appointment). If you cannot make it during one of these times, email me to make alternative arrangements and I will do my best to accommodate you. These times were typically available as of the date at the top of the page. I cannot guarantee that I will be available during these times when you contact me as I do not update this schedule as students make appointments. I recommend you send me 2 or 3 times from those below and I’ll schedule you for the first one that is available. These are not office hours and I may not be in the office during these times if no students have made appointments.